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ScienceOnline2012 – thoughts about present and future


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On your way to ScienceOnline2012, your plane finally lands at Raleigh-Durham International airport. While you slowly taxi to the gate, what do you do? Naturally, you turn on your smart-phone, open up your favorite Twitter app, and announce to the world: “#scio12 – I have landed at RDU. Anyone else here? Want to share a ride to the hotel?”.

If you are lucky, you’ll find a couple of other attendees have landed at about the same time, so you meet them at the baggage claim (fortunately, Terminal 1 is under renovation so everyone had to land at the same over-crowded Terminal 2), and share a shuttle or cab into town.

This is the first moment of serendipitous meetings, as you introduce yourselves to each other, who are you, where you come from, what you do, what brings you to ScienceOnline… you just made your first #scio12 friends.

Twenty minutes later, your taxi pulls up at the Doubletree/Brownstone hotel. As you and your fellow passengers exit the car and start gathering your luggage, this tall, skinny, bespectacled, excitable creature runs out of the hotel, waiving his arms, and starts hugging everyone. Oh, that must be Bora! So, you get a hug. And naturally, the next thing you do is take your iPhone out again and tweet: “#scio12 has officially started: #IhuggedBora!”

And so the adventure begins… (most of the images in this post are thumbnails – click to see them larger)

The Close-contact community

In 2007 we met at UNC. The following four years, we convened at the wonderfully scienc-ey Sigma Xi. This year we moved to McKimmon Center at NCSU. We keep moving to bigger spaces, but our community keeps getting larger, so the density remains high. Thus, wherever we met, we were always tightly close together, rubbing shoulders with each other. There are hugs (not just with me, but among others).

This is me, getting a hug from the NCSU chancellor – photo by Tim Skellet:

There are handshakes:

There is some (though controversial) research showing that hugging and close contact increase mutual trust, thus strengthening the community. Close proximity to friends, by increasing oxytocin levels, may help people get bolder, perhaps speak up at conferences, which is a good thing at unconferences like ours.

But there is a flip-side to this coin. Strengthening of bonds within an in-group weakens the bonds to people outside of it. If you are all hugged-out at #scio12, are you then suspicious of perfectly nice passers-by on the streets of Raleigh as you are walking to a restaurant? Are you going to tip your waitress less because she is not a part of the in-group? Are you more unpleasant when replying to emails, tweets or blog comments by people who are not at the conference? We certainly do not want that side-effect to happen!

And then there is the question of new people at the meeting. As veterans, now old friends, hug each other (and me), do the newbies feel left out? Are they now out-group and treated as such by the in-group? Judging from the feedback, generally not, but at least initially some may feel that way until they realize how welcome they are by everyone else. Those are some hard questions we want to ask (and I asked a few times on Twitter after the conference), because we do not want anyone to feel left out – at the conference physically, or watching from afar online.

The introvert reaction to #IhuggedBora

With the fast growth of the conference, there were more newbies attending this year than repeat offenders veterans. This had a potential of changing the atmosphere of the conference, so we did our best to prepare the new people, as well as to recruit the veterans to actively welcome new people to the community. Blog posts by Pascale, Zuska, Janet and me, as well as asking the question on Twitter, we hope, helped new people prepare better for what they will be experiencing. The “SXSW of science”, “SciFoo, but democratic”, The Bonnaroo of the Blogosphere, or “Burning Man for scientists” – those are some comparisons made with ScienceOnline over the years (and see for yourself), so we wanted to make sure that new attendees understood this well in advance.

But not everyone is ready for such a close-contact and furiously-paced event. Some people are introverted. Others are shy. Some may be both introverted and shy. Some may be suffering from the impostor syndrome at the beginning, not knowing if they fully belong to this community. Some are not active on Twitter (or not on Twitter at all – 64 did not enter a Twitter account into their registration form, and most of them I could not find there with searching either) and thus may not know the rest of the community well yet.

I probably have mild Aspergers (not diagnosed, but people who know me very well – including a psychiatrist – agree that all signs are there), so had to spend decades studying people’s body language and training myself to recognize subtle cues and respond appropriately. As people walk in, especially new people, I have to quickly figure out if the person will be comfortable getting a hug from me or not. I don’t want to assault anyone, or make anyone uncomfortable. I had to make fast to-hug-or-not-to-hug decisions on the fly, and I hope my success rate is not too bad. So some people got a handshake or a nice word instead. Some of the same people gave me spontaneous hugs three days later, some did not. I want everyone to be comfortable and to get the most they can from the conference. Not everyone is here in order to become my personal friend (Dunbar be damned) and that is OK.

But not getting hugged may make people feel like they are not a part of the in-group. Perhaps there is a hugged circle, and an un-hugged outside group. This would be against the ethos of our meeting, but this is the BlogTogether spirit that was the original inspiration to the conference – that being in the same space as others, with hugging or handshakes or just eye contact, helps us know more about each other and affects our online relationships. But I want to try something different next year. I have no idea how and when #IhuggedBora tradition started (a couple of years ago), and it is fun, and I like it, and many others like it. But there should be a way for non-hugged people to feel just as welcome. Perhaps a second hashtag?

Someone on Twitter suggested high-fiving. But then I remembered when I first arrived in the USA I was unfamiliar with the gesture. I worked at a horse farm, working with young horses in the mornings and teaching riding school in the afternoons. There were a couple of big, burly guys working at the barn, feeding horses and such. They would come down the aisle of the barn, raise their hands and say “Hi, five” and I would step to the side and do this:

Hi Five!

I had no idea I was supposed to come toward them and that our palms were supposed to meet! Obviously, a cultural difference…

Perhaps this Web-savvy community has seen the “Like” button enough times to understand the “thumbs-up” gesture (despite the thumbs-up gesture being considered rude in some cultures)?

Thumbs up!

We have a year to think about this, and welcome all of your feedback, but we will definitely ponder a number of ideas on how to make the event more comfortable for people who are new, shy, introvert, or just plain exhausted and overstimulated.

Perhaps we can designate a “silent room” where there is no talking, where people can come in for a few minutes to recharge their batteries (both their mental batteries, and those charging their elecronic devices), get online and write in peace, perhaps take a nap, meditate, do some yoga….the Cafe room is awesome for interactions, but it is anything but quiet.

We may also try to do some veteran-n00b pairings ahead of time, essentially providing each new attendee (or at least the students, or people who indicate at registration they would like this) with a “go to” person for questions and help, perhaps starting the conference with an event designed to get the pairs to meet each other for a few minutes. A broader, speed-meeting rotation (like speed-dating events) to get people to break the ice and talk to someone new, may also be considered.

At ScienceWriters meetings, there are all sorts of ribbons one can attach to the name-tag, including “first-timer” and “talk to me”, the latter indicating a veteran willing to field questions or help the new people. Perhaps we can do something similar.

And of course, serendipitous meetings of small groups of new people are already embedded in the program – random banquet seating, bus rides to and from the hotel, tours you sign up for without knowing who else will be going there with you, chairs all over the Cafe room and the main hallway, parties at the hotel, going out for dinner at a restaurant – opportunities for talking to new people one-on-one or in small groups are numerous.

Obviously, we are obsessed with details. Not just because it frees you up to focus on the proceedings, but because not paying attention to detail can actively hinder and spoil the experience for some people.

Diversity

We had attendees from 40 states of the USA (if you count D.C. as a state), five Canadian provinces, and seven other countries.

Unsurprisingly for the host state that is a hotbed of science and technology, North Carolina was represented by 119 people (plus four locals who snuck in for a single session without registering, but that is OK). There were 56 attendees from New York, 34 from California, 21 from Massachussets, 15 from Washington D.C., 14 from Maryland, 13 from Virginia, 12 from Illinois, and 10 from Wisconsin. There were also representatives from Pennsylvania (9), Washington State (8), Minnesota (7), Florida and Colorado (6 each), Arizona, Indiana, Montana and Connecticut (5 each), Ohio and Texas (4 each), Alaska, Alabama, Georgia, Kentucky, and Utah (2 each), and one person each from Delaware, Hawaii, Iowa, Idaho, Maine, New Jersey, New Hampshire, New Mexico, Nevada, Oklahoma, Oregon, Rhode Island, South Carolina and Vermont.

Canadians were represented by 8 Ontarians, 4 people from British Columbia, 3 from Alberta, and one each from Quebec and Nova Scotia. From other continents, we had 13 guests from the U.K., 5 from Germany, two from Denmark, and one each from the Netherlands, Italy, Australia and Mauritius. Of course, those are people’s current addresses. If we asked for the place of origin, it would have been even more geographically distributed (Peru, Hong Kong, Costa Rica…). After all, Nadja Popovich and I spoke Serbian to each other at the conference, as we were both born in Belgrade (which also continues the tradition of having someone from Serbia every year)…

Discussion about sex and gender in online science communication started before the conference, was a strong theme during the event itself, and the conversation, continues, well after the meeting ended.

Race, ethnicity and culture, together with geography and gender, are important aspects of diversity. According to the feedback we are getting, sessions on Broadening the Participation of Underrepresented Populations in Online Science Communication and Communities and Science writing in and for developing nations were incredibly well received. Again, there is, quite a lot of post-conference discussion of it. There is a lot of enthusiasm now not just for expanding next year’s program to include more sessions on this topic (see the wiki page with Program suggestions for 2013, already buzzing with activity), and not just to get an even more diverse group to attend next year, but also to do as much as possible throughout the year to start and test a variety of strategies for promoting science in as broad communities around the world as possible.

Brian Malow, the science comedian

The diversity of people attending ScienceOnline, in terms of geography, gender, race, ethnicity or culture, means that everyone brought something different to the meeting – different background, history and culture, different angles and goals and needs. While here, they cross-fertilized their ideas, told their stories and learned from others. This also means that people have gone home to all those distant places and are now sharing what they learned, teaching, influencing their colleagues, neighbors and students, thus enlarging this community even more.

On the wearing of many hats

According to our registration form report, ScienceOnline2012 had 243 bloggers (high time to defenestrate the notion that this is a ‘bloggers conference’ when half the people don’t blog), 153 journalists, 151 scientists, 115 educators, 71 students, 43 enterpreneurs, 34 Web developers and 46 who identified as ‘other’. That total is almost 900, so on average everyone (457 people checked in at the registration desk) checked two boxes.

Thus, the success in cross-fertilization of ideas at ScienceOnline is not just due to it being a rare event bringing together people who do different things in science, e.g,. researchers, teachers, journalists, bloggers, web developers, publishers, public information officers, librarians, artists, historians, students, etc. but because almost everyone at the meeting is currently (or has experiences in the past of being) in multiple roles. Not because people here wear different hats, but because everyone wears many hats.

There was an interesting moment at the end of the closing plenary panel, moderated by David Kroll with panelists Maggie Koerth-Baker, Seth Mnookin and myself. Someone in the audience grumbled that the scientists were not represented on the panel. David and I looked at each other in puzzlement. David just boxed up his lab equipment a couple of weeks before the event, moving from full-time research to full-time communication. How is he so suddenly not a scientist any more?

Although most of us at ScienceOnline play multiple roles, it seems that people have an automatic tendency to assign only a single “profession” to each other, mainly guided by the most recent place of employment. Some people think of me as a freewheeling, provocative blogger. Others think of me as a ‘journalist’ because I am an editor at a respected media entity. Others think of me primarily as an educator because I teach BIO101 to adult students and blog my lecture notes and am a Visiting Faculty at NYU school of journalism.

I am all of that, for sure. But if you forced me to identify myself with just a single word, I would easily choose this one: “scientist”. Just because I haven’t messed around a lab for a decade does not mysteriously make me a non-scientist. ‘Once a scientist always a scientist’, because being a scientist is not a profession but a worldview. I cannot quit being a scientist now. Not to mention that I still have research collaborations that occasionally lead to publication. Which is why I tend to take the scientists’ side in various scientists vs. journalists debates.

The realization, after the conference already ended, that we are all a bunch of misfits, pioneers, and generally crazy risk-takers, led to an amazing new hashtag – #IamScience. Inspired by unlikely career trajectory of Mireya Mayor, our keynote speaker, Kevin Zelnio finally let it all out – an incredible and courageous story of his life and how he got into science, and into and out of a research career. Hundreds of tweets, and dozens of blog posts are being now assembled on a Tumblr blog, while Allie Wilkinson started a photo-Tumblr with pictures of scientists – This Is What A Scientist Looks Like – and Mindy Weisberger put together a video:

I Am Science from Mindy Weisberger on Vimeo.

There are many blog posts already posted, some old some new, and here is just a small sample of posts I could find most easily: here, here, here, here, here, here, here, here, here, here, here and here.

It seems that #scio12 attendees are not the only ones with unusual and circuitous career trajectories in and out of science. Perhaps the “usual” path is the most unusual of all. There is a lesson in this somewhere….

Move aside, C.P.Snow, we bridged dozens of cultures

Writing text is not the only way of communicating science. And it can only reach certain audiences. There are many other ways to communicate science, either independently or in conjunction with text, each method potentially reaching a different segment of the target population: art, illustration, photography, maps, data visualization, sounds, music, animation, video, games…possibilities are endless.

We’ve always had sessions on art and video, but this year we really upped the ante. There was a whole slew of workshops on art, photography, data visualization, making maps, making videos, etc, and many sessions discussed the relationship between science and various areas of art, photography and music.

Artists submitted their art for the Art Contest. Their submissions were projected on a screen in the Cafe room and were given prizes in the end. Videographers, likewise, sent in their work ahead of time and their videos were projected during the Film Festival, again with prizes.

Maggie Pingolt, Russ Creech and Brian Crawford took most of the “official” photos at the conference, but others did their share as well. Probably the most popular was the #youhavebeenframed series – many of the people in those photos now use the images as their new Twitter avatars.

If you look at Flickr sets tagged with scio12 or scienceonline2012 or YouTube videos tagged with scio12, you will see that many participants used the conference to practice their skills – some with amazing results.

Perrin Ireland led a workshop on Sketch-notes on the very first morning, after which she and her brand-new trainees drew cartoon notes of all the sessions they subsequently attended – this was a huge hit!

A couple of dozen attendees went to a tour of the NC Arboretum and drew, painted or photographed the amazing flora there. Much of their work is now online.

Podcasts are still coming out, but listen to Nadja Popovich’s official ones here. Finally, several videos were made at the venue, some still in production, some embedded into this post, others easily found on YouTube.

And then….oh my! Some attendees decided to make art permanent, on their own bodies! They went to Dogstar Tattoo Company for a Science Ink tour. After hearing Carl Zimmer talk about the history of tattooing, and having his book signed, several participants got their own tattoos (less courageous of us got temporary tattoos, provided to everyone at registration).

From the Raleigh News & Observer: Rebecca Guenard, center, and Russ Creech, left, watch as Christie Wilcox, who is getting her PHd at the University of Hawaii, gets a lionfish tattoo from Kathryn Moore at Dogstar Tattoo Company in Durham Friday, January 20, 2012. Wilcox is one of the attendees in the ScienceOnline2012 conference in Raleigh.

And it is not just art – history, philosophy, sociology, ethics, politics, mathematics, literary narrative and humor kept cropping up in many sessions and events, some dedicated to it, some not. Music had its own session, but also made an appearance in discussion of crafting a longform narrative, in a session on data journalism, and in discussions of video. And at the Open Mic, we could see that many scientists and science communicators have tremendous musical talents.

Math had its own two sessions and two Blitz-talks, yet also invaded many other talks and sessions, from narrative to altmetrics. I doubt anyone at #scio12 is such a stereotypical data-robot not to be moved and impressed by this interweaving of a whole slew of ‘cultures’. After all, it’s all about context. Person most excited exiting the altmetrics Blitz-talk was a historian! If years of library digging – stuff that makes a PhDs in history – can be replaced by a few clicks to get patterns of citations and mentions over time, then historians can finally focus on the real deal: analysis and interpretation of such patterns. Can you imagine the time-saving and re-focus that discipline can have?

Storytelling, though part of the discussion in several sessions, also had a DIY component – the Monti storytelling show during the banquet. Humor was discussed in a dedicated session (as well as in a couple of others), and then there was Brian Malow, switching from theory to practice, doing stand-up science comedy (which also included art) during lunch.

Heck, even sports snuck in somehow – we all got an introduction to the wonderful world of curling.

To boldly go where no (wo)man has gone before…

A lot of the discussion at ScienceOnline2012 was, without stating so overtly, about the distinction between push and pull strategies for reaching new audiences. We are pretty happy with what we can do – and the quality of work – at science-dedicated venues, be it the science section of NYTimes, or pop-sci magazines, or specialized science radio shows, or blogs, podcasts and websites. People working at such venues tend to be good at what they do and they tend to be… at ScienceOnline!

As the now famous diagram by Ed Yong demonstrates – the good scientists and good journalists talk to each other about bad scientists and bad journalists who are conspicuously absent. But those bad scientists and journalists have to be reached or replaced. How? They work in mass media we cannot penetrate, addressing audiences we cannot reach. How do we also get there and reach those same vast audiences with well-done science stories?

It’s hard, but it can be done. There were more than several people at the meeting who do it, daily or occasionally. They have great success and their new audiences appreciate them. The resistance mostly comes from our own ranks!

When a scientist publishes text and data in a scientific paper (especially behind a paywall), the audience is miniscule and the effect on popular understanding of science and trust in scientists is zero. But when a scientist decides to show up in the media as a source, s/he gets tagged as a “media whore” by the colleagues in the department (or in the entire discipline). The ‘Sagan-Gould effect’. If you popularize science, your research must be suspicious, right?

And if on top of appearing in traditional media you also do some of your own blogging, or engagement on social networks, the eye-rolling and ‘tsk-tsk’-ing must be endless. You may have to do this pseudonymously because your PI or your Department Head may explicitly forbid online engagement. In some places it is the government that prohibits scientists from talking to the media. It takes some courage to go ahead and do it anyway. The problem is not the audience, but one’s bosses and colleagues. People who do this anyway are at ScienceOnline. But how do we reach people who are too afraid to do this – they are too afraid to come to ScienceOnline as well!

Scientists are also chastised by their colleagues if they voice a political opinion, even if it comes to policies that directly affect them, e.g, opposing the RWA bill. The instinct to present an apolitical face is strong among scientists (as well as many journalists), with sometimes devastating consequences.

Other science communicators push the envelope by doing something else – publishing in unlikely venues or trying to reach new audiences by going where those audiences are.

You may go where the cheerleading fans are, then serve them science. The audiences love it, the traditional science communicators accuse you of sexism.

A reader of Playboy magazine may read it for the Vonnegut stories, but then gets served science. The target audience loves it. The traditional science communicators accuse you of sexism.

Your audience may go to BlogHer to get sex advice, and get served science. The audience loves it. The traditional science communicators think you are not really up to par.

Your audience may follow the links to hear some hip-hop, and there they get served science. The audiences love it, but since the traditional communicators do not grok that culture, they may not think you are good enough. Seriously?

You start pushing hard science and skepticism at the super-popular website infamous for its richness of dangerous medical quackery and ridiculous New Age pseudoscience. The audience laps it up. The traditional science communicators are skeptical.

You may have an unusual background, unusual career, unusual “looks” for a scientist, more balls and ovaries than the remaining 456 people in the room for the Keynote lecture, go where most guys have no courage to go, face certain death five times, discover a new species, still do your own lab science, are a role-model for balancing career with life as a parent, but since you are on TV, with your own show, this must mean that you are a bad scientist or no scientist at all, right? It does not matter that TV is the hardest medium to penetrate, and the hardest medium to get science done right (it is a very male, ego-driven culture, full of people who “know what works on TV” and thus will not listen), and that we are all saying that someone’s gotta do it because everyone watches TV – that’s where the real “mass” audience is. But when someone does, and does it well, we are all up in arms? We invited Mireya to do the keynote specifically to break those biases among ourselves. It seems it worked. And everyone who got to chat with her during the remainder of the meeting has a new appreciation for her as a person with passion, for her science, for her work as a science communicator, for her groundedness and level-headedness, sense of humor and overall humanity. She’ll be back next year, as one of us, doing something fun, TBD.

If we want to reach broader audiences, we have to get out of our own comfort zones, adopt the cultures of those audiences, and serve them science wherever they are, in ways they can like and appreciate. Hard to do. But if the ScienceOnline community does not lead the way, who will? We may think, from our perspectives, that some of those cultures are imperfect for various, often valid reasons (e.g., sexism). But are we going to avoid communicating science to all the people we deem imperfect? If so, all we are left is our own echo-chamber. We need to break out of it – isn’t that what the Web is good for?

We keep saying that we should divert attention of people who are browsing the Web looking for celebrity gossip, or politics, or attractive human forms, to cool science stories instead. Let’s do even more of that! And support those of us who are trying.

Your feedback

So far, 186 out of 457 attendees responded to the feedback form. If you have not yet done so, please do it now (we’ll later have a separate feedback form for people who attended virtually).

We read your responses very carefully every year, many times throughout the year, and try to address the issues you identify, or incorporate your ideas. Your feedback is extremely valuable to us so we can always try to make the conference better than the previous year.

I take it as a sign of generally even and high quality of the program that so many sessions are picked as the “strongest point” or “highlight” of the conference, instead of one or two sessions dominating that question. On the other hand, each session that was identified as “weakest point” by some people was also touted as the best session by someone else – just goes to show that tastes differ.

This also tells me I need to work closer with moderators in making descriptions of sessions as crystal-clear as possible as to what exactly they will cover, at which level, for which audiences (though unconference format can lead to a different session anyway), so people have a better idea what to expect. And some of the feedback noted serendipity – attending a session that was very different from expected and learning a lot from it nonetheless. We are also happy that many informal events got frequent mentions as highlights – Keynote, The Monti, comedy lunch, several tours, evening at the Museum…

The reaction to the Keynote was overwhelmingly positive. Some extremely positive. About a dozen respondents (all women) replied in a similar vein – they came in with trepidation and skepticism and came out enlightened and with their worlds turned upside-down, the same reaction Zuska wrote about in public. And Janet’s banquet story was a perfect book-end to it as well. There were only three strongly negative responses, including one by a person who did not attend the Keynote or talk to Mireya in person, carefully protecting one’s a priori biases from potential challenge.

And every time we get an email notification that a new feedback form came in, we have the urge to respond, to answer your questions. I will not break your anonymity, but I can speak to some concerns in general terms. In some cases, our reaction is “Hey, we sent out this information in advance, you should have read our email messages”. In other cases we think “Oh well, we have to make sure to use ALL methods of communication, and repeatedly so, and not hope that one tl:dr email and a few tweets are sufficient.

Different people have different communications habits, and different personal schedules (travel, work, teaching, ups and downs in ability to respond), so each piece of information needs to be sent out multiple times by email, Twitter, G+, Facebook, blog, etc., in order to reach everyone and make sure that everyone has all the information in timely manner. As I noted above, 64 attendees did not enter a Twitter account into their registration form (and most of those really are not on Twitter), while some others may use it rarely, or are new to the platform and still do not know how to follow hashtags and lists well. So Twitter, while it reaches most of our participants, does not reach 100% and we need to keep that in mind.

For many other questions, comments and suggestions in the forms, we have a generic response: “Yes, we wanted to do that, but could not due to reasons X, Y and Z”, where X = insufficient funds, Y = insufficient time/manpower, and Z = there are legal or administrative barriers to doing this.

- Hotel. It would be great (and so much easier for us and everyone) if all the attendees were housed at the same hotel. We’ll try to do that for next year. Now that Doubletree has survived us once, saw that we can fill the hotel during off-season, make a little noise but no damage, and can clean up the bar supplies every night, I bet they will like to have us back again next year (though not sure they have enough room for all of us). We can negotiate with them earlier in the year for more rooms for everyone.

- Shuttles. We’d love to have more buses going at more times, but that is an extremely expensive part of our budget. As a quarter of our attendees are locals, we can try to summon them to do more carpooling of guests next time. Or if a good sponsor comes along, we can perhaps provide more buses.

- Banquet. It is absolutely wonderful working with the McKimmon crew and the NCSU people. It is due to them that we could have a small miracle of actually serving alcoholic drinks at the banquet. McKimmon is on state property and has to abide by state laws and regulations. Serving alcohol requires a lot of paperwork being approved by several layers of bureaucracy, but our hosts helped us navigate that potential quagmire with grace and ease.

As you know, Doubletree/Brownstone hotel was just renovated… except the ballroom which is still under renovation. By this time next year, their ballroom will be looking good again, so perhaps we can have the banquet there, allowing us to spend more time there, have a greater variety of food and drinks, and not worry about transportation to and from it. This can have an additional effect of bringing the locals to the hotel bar to mingle with the guests from out of town a little more.

- Technical stuff. There were some glitches in some sessions – screens going up, laptops requiring passwords we were not given etc. Happens when one moves to a new building after four years of intimate familiarity with every detail of the old building. The McKimmon crew is very responsive and is actively seeking our feedback. I am sure those problems will be eliminated by next year (but, as is normal with technology, who knows what new problems will arise).

- Wifi. This is the third year in a row that our friends from SignalShare provided wifi for us (I bet they are providing wifi for SuperBowl as I write this – they’ll read this later). It rocks! With 450 highly-connected people constantly uploading and downloading stuff, tweeting, blogging, etc., no building can support our conference with its native wifi.

It seems from the feedback forms that one or two people erroneously chose one of the NCSU or McKimmon wifis instead of the official “ScienceOnline2012″ one, in which case they reported some slow-downs and hiccups. We’ll try to make sure to communicate this little detail repeatedly next year, so people know what to do. Despite getting a good deal on this from our neighborly crew, wifi is one of the biggest items in our budget – if your organization is interested in sponsoring wifi next year (with the banner with your name occasionally showing up at the bottom – just start scrolling and it disappears), let us know as soon as you can.

- Livestreaming and recording. This is by far the most expensive item on our list and this year we just did not have the funds to do it. We tried until the very last day to find a sponsor (we had people lined up, ready to do it) but it did not materialize. In retrospect, we should have abandoned the idea earlier and focused more strongly on Plan B – providing a bunch of tripods and Flip cameras and asking our student-volunteers to record all the sessions and instantly upload them.

This way, we had to do it in a rush and rely on voluntary action of participants. We brought in a few Flips and issued a call for people to come and get them and to film sessions. Luckily, several people did, so many sessions are now online (just search YouTube for “scio12“). Hopefully a couple of generous sponsors will come in to fund this important service next year, or if the date is right we may explore a partnership with the Elon University school of journalism and hire their students to do this – livestreaming and recording are essential for including the virtual participants.

- Twitter and screens. We wanted to have a big screen with Twitterfall in the hallway, as well as to project the Art Contest entries on a larger screen, but this also fell by the wayside due to insufficient funds. Hopefully next year…

Twitter.com is actively blocking people from collecting tweets. A Twapperkeeper with about 11,000+ tweets generated before the conference is now gone, but I copied and pasted them all into an RTF document. There is roughly a day-long break during Tue-Wed of active tweeting where we have no collection I know of. There were apparently more than 17,000 tweets generated during the conference itself. And many more since then.

I have all of those tweets saved in my Gmail – I use tweetymail.com service which sends me notifications whenever the #scio12 hastag is used, usually sending it in batches of 20-100 tweets. That is still hundreds (perhaps thousands) of email notifications, but I have them and if I find a free hour or two I may also copy them into an RTF file – useless for Storifys, but if anyone has a use for them, let me know and I can compile and send. Finally, there are some collected subsets of tweets here, here and here that you may be able to use for Storifys, stats, etc.

- Babysitting. We want to make the conference family friendly. There were several kids (and even babies) at the conference – luckily we had LEGOs and plenty of fresh fruit. Unfortunately, we cannot legally organize or hire babysitters and have the kids be taken care at McKimmon. The best we can do is provide information in advance, e.g., names and recommendations for local babysitters or services, and let the parents make their own arrangements. We will also look into options for science-themed kids programing off-campus, since we are not allowed to make any such arrangements on campus.

- Cafe room. Big hit of the conference. Kudos to Karyn for her creative vision in organizing this space. LEGOs, coffee, food, tables for laptops, comfy chairs for chatting, power strips, books, art, bones, armpit swabs, more coffee, and the man behind the curtain! Definitely the center of activity for the entire conference, a place for serendipitous encounter and fun conversations.

- Swag. Most people are very happy with our decision to reduce the swag from an enormous bag of stuff to a nifty little notebook filled with stickers and temporary tattoos. The book lottery was a huge hit as well. So was the ThinkGeek swag served for the banquet dinner. But we were floored as to how many people mentioned in their feedback forms how much they loved the automatic dispensers of M&Ms with the #scio12 and Mendeley logos. Note to self: repeat something like this next year.

Next year

Yes, we will do this again next year. We do not have the date yet. First we need to confirm that McKimmon will have us again, then see what is on their calendar. It will be at roughly the same time – second half of January or perhaps very early February. Different people have different dates for their first day of classes, or attend different conferences. Still, once February comes, the density of other conferences becomes so high, we are bound to conflict with many of them. But let us know about the big ones that our attendees are likely to attend in large numbers, e.g., TAM or SICB.

At this point, there are 209 names on the waitlist. We did not “clean it up” as we went, so a couple of dozen of those people actually registered and attended, but that is still a large number. The mention and link in the New York Times article earlier in the week sent a flurry of new applicants to the waitlist, some as late as Saturday afternoon when the conference was already wrapping up. I guess people know that getting on the waitlist also automatically means getting on our mailing list, so they can get alerts in advance for the next year.

So, what do we do next? It seems that with 457 people we have reached the limit. Anything bigger than that and there is no way the intimate feel of the meeting can remain. Already a common theme on Twitter, after the conference ended, was people lamenting missing meeting some of the others.

In his post, Ed Yong stresses that we “rig things so that the most passionate people show up”. But that is only half of the picture – as I explained a couple of weeks ago, the excitable and tuned-in folks are essential but not sufficient for the success of the conference. Yes, they help shape the program throughout the year, they hit the ground running on Day One, they know how to do the ‘unconference’ method of leading sessions, they are more than welcoming to the newbies, but without newbies there would be no ScienceOnline. They refresh us every year. They bring in new ideas. They connect us to different communities back home once they leave.

They may be exactly the kind of people we want – non-blogging scientists, “bad” journalists, high school students, senior citizens with decades of media experience under their belts, as well as representatives of different groups, cultures or subcultures that can inject new ways of thinking into our community. They may belong to groups that are traditionally not welcome at the table so they may be reluctant to push their way in by being super-fast during registration times, but rather need to be invited, with a genuine welcome they can trust.

So we actually “rig things” so we get a little bit of both – as you could see this year: half veterans, half new people, more than half women, less than half bloggers or journalists, a quarter locals, many representatives of different scientific, geographic, professional or ethnic communities. The excitable veterans may fill first 100 slots within two minutes, but there are ways to bring in others as well – as moderators of sessions, as volunteers, as scholarship recipients, as Keynote speakers or Blitz-talk presenters. As the conference grows, and more and more people really, truly want to be here, this task becomes more difficult. We welcome other ideas that can help this happen.

As I also explained a couple of weeks ago, we do not want to change our funding methods. We don’t want to accept a large sponsorship from a large company that can then turn around and start shaping the program, e.g., insisting their CEO gives the Keynote lecture, or veto-ing a session. And we don’t want to substantially increase the registration fee because it is important to us to provide few barriers to people who cannot really afford to come here – we’d rather help them by waiving the fee and providing travel grants.

But this does not scale well. The registration fee does not pay for the participant. For $150 (or $75 if you are student), you get 6-7 complete meals, three whole days of coffee and snacks, rocking wifi, free transportation, entertainment, swag, books, personalized M&Ms, the Keynote speaker, use of equipment, and a good feeling that your fee or personal donation went toward travel grants for students, people without steady jobs, or people traveling from other continents. All of that needs to be sponsored and we prefer to have many small sponsors, each paying for one element of the event, rather than one or two huge sponsors who cover everything. Thus, we have to work hard to use every single dollar in the best possible way, often pondering late at night what would be the best use of the limited funds we have. We are pondering alternative methods of funding as well – from crowdfunding to setting up a swag store – and are interested in your thoughts.

According to Jeff Jarvis and his commenters, at this point, a popular conference can go in two ways: it can keep growing, like SXSW, and become more corporate and less of a community event; or it can limit the growth, like TED, and become exclusive, expensive and elitist. We don’t want to go either way.

It is likely, if the trend continues, that next year we’ll have more people stuck (and unhappy) on the waitlist than people registered. Thus, doing much more to include virtual participants is essential. We are also working on releasing some of that pressure by organizing additional events, either by ourselves, or in partnership with other organizations like Nature Publishing Group, or releasing our brand name to other groups to organize on their own. Sorta like TEDx events soften the exclusivity of the original TED, or the way 140conf has branched out to different cities and topics.

There are three potential models for this. One is an annual large event in other cities, like Science Online London. Another is a smaller monthly event with a single evening session, modeled after Science Online NYC. The third is a completely informal gather-and-drink monthly event, like #NYCSciTweetUp (now already copied in Washington DC and in Chicago, with Raleigh and Seattle doing some thinking about doing the same). We are exploring all of these options with potential partners for San Francisco this year, and potentially Austin, Chicago, Vancouver, Belgrade and Antananarivo in the future. Also, a topical Science Online Teen (#sciojr) is being planned for New York City in 2013. Events that occur entirely online are not out of the question, either.

Call to action

Over the past couple of years, we’ve been trying to get ScienceOnline to slowly move from just talking to also doing. This year we did it – I think quite successfully – with art, photography, music, podcasting and video, as I already described above in the “bridging the cultures” subheading. In each of these areas we had workshops where people learned new skills, sessions where people discussed the applications of these skills, and events or opportunities to practice those skills on the spot.

Next year we want to do more. This year moderators got a gentle nudge to try to have goals, hopefully actionable goals, for their sessions. Next year, we’ll work in advance to make sure that some such actions materialize. There is already a discussion about a Hackaton on the 2013 wiki, with potentially multiple activities – some involving coding, some involving online activity not requiring coding skills, and some involving offline activity (yes, this year we had LEGO blocks for practice, but no clear goal as to what to do with them).

We are also interested in heeding Dave Wescott’s call for preparing action in countering politically motivated anti-science movements, both those coming from the Right (GW denialism, creationism, ban on stem cell research, etc.) and those coming from the Left (animal rights terrorism, anti-vaccination movement, New Age woo, anti-GMO-foods, etc.) – the two may require different strategies. Suggestions as to how to do this right are welcome – or just add ideas to the wiki.

Citizen Science projects are especially of interest to us. Last year, a number of participants got their navels swabbed, and the bacteria from them subsequently cultured. This year, the people from Rob Dunn’s lab were back, taking samples from the armpits. I am afraid to ask which orifice they intend to sample next year…and we hope we can do some other stuff as well.

Inspiration

We really like the way ScienceOnline inspires people to do more, or to start new projects with people they just met, or dig into information they first heard at the conference and write about it in greater depth later.

In the years past, many such projects had their first seeds at our meeting, and often were officially announced at the same meeting a year after. For example, ScienceSeeker was unveiled at last year’s conference, while some nifty upgrades were announced during this one.

This year, I understand that the session on using music and geometry to craft longform pieces will soon result in a webinar of sorts. Rachel Nuwer was inspired by the Lemur tour to dig deeper. Robin Lloyd and Matt Shipman were impressed by the Forensic Anthropology tour (as well as the table of bones the lab brought to McKimmon Center). Helen Chappel, Elizabeth Preston, Anna Kuchment and Brian Switek heard or saw something new and quirky at the two (Raleigh and Durham) Museum tours and wrote pieces with more details.

That’s the spirit!

See the current listing of blog and media coverage of #scio12 (and add any missing links if you know of them, please). If anything else comes out of the meeting, please let us know. And see you online, for the online year-long #scio13 until we meet again in person next January.

~~~

Photos: mostly from the #scio12 Flickr collection, by Maggie Pingolt, Russ Creech, Brian Crawford, Dawn Crawford, Anton Zuiker, Mindy Weisberger, Graham Steel, Stacy Baker, Colin Schultz, Rachel Ward, Stacey Shackford, Perrin Ireland, Katie PhD and North Carolina Museum of Natural Sciences. Photo from the tattoo tour in Raleigh New & Observer, by Ethan Hyman. Ed Yong’s flow-chart graph, by Ed Yong. Wordle by Walter Jessen. Group photo of scio12-artists by Glendon Mellow. Chimp caricature of me, by Nathaniel Gold. Let me know if I omitted anyone.






Comments 6 Comments

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  1. 1. kclancy 10:26 am 02/6/2012

    What a thoughtful post, and it got me thinking of ways to continue the momentum and participation through the year. Maybe we 12 Illinoisans need to organize a Midwest
    Science Online event to keep the momentum between the scios…

    Link to this
  2. 2. Paleoecologist 10:29 am 02/6/2012

    I love so very much that you (the organizers) are thinking about how to grow, improve, adapt, and stay true to the ScienceOnline mission. As a “noob,” I was so impressed by so much of the conference, not the least of which is the ability to successfully bring so many people together.

    I whole-heartedly support the idea of a quiet room – we have one at WisCon, which is a feminist science fiction convention I participate in, and it’s quite popular. I also love the idea of morning yoga sessions. Also, a “newbie station” the first night at the Double-Tree would be a really good way to give new folks a place to congregate and meet one another while they’re still adjusting to the conference.

    I also urge everyone to think even more broadly about diversity, to include things like disability access. I’m excited to see some proposals along those lines for 2013.

    Lastly, I totally agree with your point that we need to move beyond bringing this conversation to the engaged, on-board folks at ScienceOnline. I’ve been trying to figure out concrete ways to bring the energy of the conference back with me, and I’ve struggled to communicate that with my friends and colleagues beyond “it was awesome! You should go!” I did a skill-sharing with my lab, for example, that included several of the major themes of open science, science-journalist relationships, outreach, etc. I would love to see us generating more action items to pursue, because ultimately when we talk about scientists or journalists who get it wrong, we’re not really talking about most of the people attending the conference. So, how do we reach those non-blogging scientists, the general reporters, or the underserved public?

    Link to this
  3. 3. Melanie Tannenbaum 10:41 am 02/6/2012

    Great post, Bora! It brightened my Monday morning by making me think once again about how lucky/happy I am to be a part of this community.

    And Kate – I’d definitely be up for an IL event :)

    Link to this
  4. 4. JeanneGarb 3:26 pm 02/6/2012

    Bora! Thanks for this recap! I both love and hate reading about scio12. I love it because it reminds me of the incredible fun I had as a first time attendee. I hate it because it reminds me that I have to wait a whole year to do it again!!!

    I forgot to add that I do have a suggestion for next year. It sort of goes along the lines of your “quiet area.” I think that having massage chairs and massage therapist for 10 minute pickmeups would be so phenomenal. I’d pay.

    Link to this
  5. 5. Zuska 6:05 pm 02/9/2012

    Bora, great post.
    Quiet room: excellent idea. Even without massage therapists. Introverts totally need this. Even massive extroverts (like me) who get their circuits overwhelmed can use something like this.

    Babysitting: can it be done in a room/rooms at the Brownstone? That’s not on NCSU property, right? Ask ahead of time who will commit to using childcare for what periods of time, what age kids, tell them the rate they have to pay, hire NCSU students to provide care or local child care providers or whatever. Or tell them cost to provide care for x kids ranging in age from y to z for 3 days is bla bla, split among them. Ideally it is tagged into the conference fee and everyone pays for it in my feminist utopia.

    Newcomers: don’t put “I’m new” on badge. Singles people out and makes them feel awkward, like noobs. Been there done that at another conference. DO put “talk to me” on badge for veterans, so n00bs can come up to them and talk if they want. DO match up n00bs and vets before conference, at vet/n00b request, and then have a designated hour at at a specific location dedicated JUST TO THE MEETUP for the n00bs and vets to get to know each other and introduce the n00bs to other folk. Encourage lots of folks to attend, not just the matched pairs. I have seen this work AMAZINGLY at another conference. Having beverages on hand (alcoholic and non alcoholic) and some food helps, if it can be afforded. N00bs and vets can agree to pay an extra fee to attend this session. Also people who didn’t get matched but want to attend.

    Corporate sponsors: You can have them sponsor specific parts of the conference, and announce it at the time. “The BLa Bla corporation keynote address” and then everyone applauds bla bla corporation while their logo is projected on the screen. Maybe an exec from bla bla comes and says a one minute spiel about how they support diversity in science or believe in science communication, whatevs. Same with a banquet, a luncheon, a coffee hour (you then have to be a little more formal about these). They can sponsor the book hall. They can sponsor the art exhibit. You just have to find a way to connect it to their vision. This is basically the kind of stuff I did at K-State when I was director of WESP and when I worked on conferences for WEPAN. “Call me” (puts thumb/finger to mouth/ear) I luvs fundraising!

    I’m not really feeling the Asperger’s bit. You are so totes awesome. Thank you for bringing SciOnline into my life, dude!

    Link to this
  6. 6. Symbiartic.km 10:53 am 02/13/2012

    Great summary, Bora! And I was thrilled to be one of the newbies to attend this year. Really looking forward to attending again next year. I’ll get on the wiki to propose some sessions. The conversations this year really got the ideas flowing!

    Link to this

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